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HomeMy WebLinkAboutPersonnel Committee - Agenda - 1/9/2025 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Kim Mattson, Finance Director Gail Reha, Bookkeeper Paige Terry, Clerk III Jaime Cadotte, Clerk II BAYFIELD COUNTY PERSONNEL COMMITTEE MEETING Dennis Pocernich (Chair) Mary Dougherty (Vice-Chair) Fred Strand Marty Milanowski Madelaine Rekemeyer Dear County Board Members: This letter is written to inform you of the Bayfield County Personnel Committee Meeting scheduled at approximately 6pm Thursday, January 9, 2025, following the Executive Committee meeting. This meeting will be held Remotely and In Person at the Bayfield County Board Room, Bayfield County Courthouse, Washburn, WI. Supervisors and the public will be able to participate in the Meeting via voice either by using the internet link or phone number below. Microsoft Teams Need help? Join the meeting now Meeting ID: 211 487 562 541 Passcode: n5Nj9Xy3 Dial in by phone +1 715-318-2087,,48033497# United States, Eau Claire Find a local number Phone conference ID: 480 334 97# For organizers: Meeting options | Reset dial-in PIN Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA 1. Call to Order 2. Public Comment 3. Discussion and Possible Action Regarding Approval of December 12, 2024 Meeting Minutes 4. Presentation by the Bayfield County District Attorney Regarding Importance of Sheriff’s and Human Services Offices 5. Job Description, Countywide Emergency Medical System Coordinator 6. Reports a. Personnel Financial Report as of December 31, 2024 b. Human Resources Report, December 2024 7. The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible Action Regarding: i. Employee Evaluation Report ii. WPPA Negotiations Should you have any questions in the meantime, please do not hesitate to contact the County Administrator’s Office at 715 373-6181, mark.abeles- allison@bayfieldcounty.wi.gov Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator MAA/kak Enc. Any person planning to attend a Bayfield County meeting that has a disability requiring special accommodations should contact 373-6100, 24-hours before the scheduled meeting, so appropriate arrangements can be made. cc: Ms. Lynn Divine, Bayfield County Clerk Bayfield County Board of Supervisors The Daily Press, via email Personnel Committee Narrative, January 9, 2025 Item 4: The District Attorney, Kim Lawton, has asked to speak to the Board about the Sheriff and Human Services Departments. Item 5. A draft job description for the Emergency Medical System Coordinator Position is included in the packet for review. Item 6. Personnel financial report as of 12/31/24. General Fund 96% Human Services 69% Highway 90% Overall, 89% Minutes of the Bayfield County Personnel Committee Meeting 5:50 PM, November 7, 2024 Meeting was Held In Person in the County Board Room and Virtually Members Present: Marty Milanowski, Mary Dougherty, Dennis Pocernich, Madelaine Rekemeyer, Fred Strand Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human Resources Director, Jan Lee, Ben Dufford, Elizabeth Skulan, Tom Croteau, Jake Benson, Craig Parks, Steve Sandstrom, Paul Houck, David Kontny, Travis Tulowitzky, Jeff Spencer, Melissa Kraft, Walter Gurske, Katie See, Andrew O’Krueg, Kim Mattson, Meeting called to order at 5:46pm by Chairman Pocernich. Public Comment: Houck commented that interim compensation should be considered for all departments, not just Human Services. Approval of November 7, 2024 Meeting Minutes: Motion Milanowski, Dougherty to approve minutes of the November 7, 2024 meeting. Motion Carried (5-0) PTO Policy: After hearing input from the committee and attendees, the consensus of the committee is to research and make recommendations to modify the existing sick and vacation policies rather than pursuing a PTO policy. Interim Compensation: Abeles-Allison explained that one of the sections in Human Services is experiencing severe staffing challenges. Staff from other sections are taking on additional jobs to assist during this staffing crisis. Skulan and Croteau explained that staff that are helping with jobs outside of their own to provide mandated services. The proposal is to compensate these staff for taking on totally different jobs on a temporary basis, reporting to an additional manager, in addition to their regular job. Consensus of the committee is to investigate this topic further. Deputy County Administrator Job Description: Consensus of the committee is to approve the job description as presented. Reports a. Personnel Financial Report as of November 30, 2024: Reviewed the report included in the meeting packet. b. Human Resources Report, November 2024: c. Workforce Work Group Update Motion Milanowski, Strand, The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1) (c) (e) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible action Regarding: i. November 7, 2024, Closed Session Minutes: Motion Milanowski, Rekemeyer to approve closed session minutes of the November 7, 2024 meeting. Motion Carried (5-0) ii. County Administrator’s Office Performance Reviews: iii. WPPA Union Proposal Motion Milanowski, Rekemeyer to return to open session. Motion Carried (5-0) Returned to open session 7:43pm. Meeting adjourned at 7:43pm. Minutes respectfully submitted by Kristine Kavajecz 1 BAYFIELD COUNTY JOB DESCRIPTION _______________________________________________________________________ 1. DEPARTMENT: Emergency Management _____________________________________________________________ 2. EMPLOYEE NAME: _____________________________________________________________ 3. POSITION TITLE: Countywide Emergency Medical System Coordinator 4. POSITION PURPOSE: The EMS Coordinator oversees the operations of the Bayfield County EMS system, supports local EMS Service Directors in securing grants, adapts to system changes, and ensures compliance with regulations and training requirements. Bayfield County is seeking leadership to build out a Countywide EMS System. It is expected to be a phased project that begins with analyzing the current EMS services in Bayfield County and build a five-year plan that may include hiring and directing EMTs at the county level. As the position evolves, key responsibilities may also evolve. 5. QUALIFICATIONS: • Bachelor’s Degree in Criminal Justice, Public Administration or related field with at least two (2) years recent experience as an active EMT -OR- Associates degree and at least five (5) years of recent experience as an active EMT -OR- High School diploma and at least ten (10) years of recent experience as an active EMT required. • Minimum current Wisconsin EMS Provider License. EMT-Basic • Completion of NIMS 100, 200, 700 (300, 400 & 800 preferred). • Minimum 5 years of EMS management experience or equivalent experience • Valid Driver License and good driving record 6. KNOWLEDGE, SKILLS, AND ABILITIES: • Collaborative mindset for working with stakeholders. • Ability to maintain positive relationships and resolve conflicts effectively. • Commitment to upholding legal, operational, and educational standards within the EMS system. • Strong planning, organization, and communication abilities. • Budgeting experience desired • Experience in interagency coordination and emergency decision-making. 2 • Computer/technology skills/experience • Meeting facilitation experience • Knowledge of federal, state, and local government EMS regulations. • Able to work independently as well as with a team 7. EXAMPLES OF DUTIES: A. Meet with service directors and identify priority actions. B. Review the EMS study and the 2021 Ad Hoc Committee final report to become familiar with information provided. C. Identify EMS service structures within the region to determine best practices for countywide EMS system implementation. D. At a minimum, attend and participate in the following meetings: E. Bayfield County Ad Hoc EMS Advisory Committee F. Local Emergency Planning Commission (LEPC) Meetings. G. Bayfield-Ashland EMS Council H. Bayfield County Fire Association I. Bayfield County Sheriff’s Committee J. 5. Analyze data to determine deficiencies with local EMS systems and build a plan to address deficiencies. K. 6. Foster collaboration between EMS services, government agencies, and community groups. L. 7. Assist with EMT recruitment/retention efforts. M. 8. Work with EMS services and other Emergency response agencies to develop protocols and policies related to the EMS system. N. 9. Respond to EMS service calls as available to maintain certification and proficiency. Future & Potential Responsibilities: 1. Maintain and update ambulance service licensure and EMS provider licenses. 2. Ensure protocols align with Wisconsin EMS Scope of Practice and Medical Director standards. 3. Develop and maintain the Service Operational Plan and required compliance policies. 4. Conduct annual OIG exclusions review and HIPAA security risk assessments. 5. Assist EMS Services with coordinating EMS courses and continuing education to maintain certifications. 6. Develop and deliver training programs with the Medical Director to update protocols and skills. 7. Prepare and manage the EMS system budget. 8. Assist local EMS directors with financial planning, grants, and legislative advocacy. 9. Maintain accurate records of fiscal matters, policies, and compliance 10. Review emergency medical dispatch calls for accuracy and adherence to protocols. 11. Assist with EMD protocol updates in collaboration with Ashland-Bayfield Emergency Communication Center. 3 12. Designate office hours for public, county, and local EMS accessibility. 8. Physical Requirements A. May require sitting in one location for extended periods of time. B. Extensive keyboard entry. C. Extended periods of time viewing multiple computer monitors. D. Ability to hear and distinguish various ring tones. E. Must be able to hear effectively and speak clearly on a telephone and over radio. G. Eyesight sufficient to read text, corrected or uncorrected from a variety of sources. H. Ability to lift and carry heavy weights (typically at least 50 pounds). I. Flexibility to bend, kneel, crouch, and climb stairs. J. Ability to navigate uneven terrain and perform procedures with dexterity. K. Fine motor skills for handling medical equipment. 9. Title of Immediate Supervisor: Emergency Management Director 10. Nature of Supervision Exercised Over Employee’s Work: Indirect. Must be able to work independently. 11. Titles and Numbers of Persons Supervised by Employee: None at present, potential for future employees. 12. Nature of Supervision Exercised by Employee: 13. Contacts with Public-Nature of and Frequency: Frequent contact with stakeholders and the public through various mean of communication including phone, email, text, radio and in person. 14. List the Date the Employee Began Service in the Department and the Previous Position(s) Held, Including Dates and Title for Each Position 15. Date ___________________ Employee’s Signature ____________________________ 16. Certification of Accuracy of Foregoing Statements and Additional Information or Comments on Employee’s Duties Date ____________ Title ___________ Supervisor’s Signature ____________________ Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 01 - County Board 61,489.00 .00 61,489.00 6,053.29 .00 59,770.48 1,718.52 97 60,971.89 Department 02 - Clerk of Courts 396,181.00 .00 396,181.00 31,371.63 .00 389,908.55 6,272.45 98 375,400.24 Department 04 - Criminal Justice 189,159.00 .00 189,159.00 14,655.26 .00 164,951.34 24,207.66 87 177,729.98 Department 06 - Coroner 17,094.00 .00 17,094.00 1,432.05 .00 14,579.73 2,514.27 85 16,134.01 Department 07 - Administrator 600,105.00 .00 600,105.00 50,725.30 .00 593,432.29 6,672.71 99 408,840.04 Department 08 - District Attorney 217,788.00 .00 217,788.00 17,095.72 .00 212,558.13 5,229.87 98 200,157.80 Department 09 - Child Support 286,966.00 .00 286,966.00 22,035.12 .00 269,267.41 17,698.59 94 240,007.09 Department 10 - County Clerk 258,625.00 .00 258,625.00 17,819.80 .00 225,625.44 32,999.56 87 321,661.16 Department 12 - Treasurer 144,390.00 .00 144,390.00 11,407.32 .00 144,324.95 65.05 100 136,668.23 Department 13 - Land Records 555,790.00 .00 555,790.00 50,330.08 .00 562,597.17 (6,807.17)101 469,750.76 Department 14 - Court House 318,548.00 .00 318,548.00 27,028.97 .00 309,504.23 9,043.77 97 285,210.09 Department 15 - Register of Deeds 181,279.00 .00 181,279.00 13,344.16 .00 165,308.62 15,970.38 91 169,628.64 Department 16 - PSAP Consortium (Joint Dispatch)161,259.00 23,271.00 184,530.00 42,347.53 .00 211,680.17 (27,150.17)115 73,718.16 Department 17 - Sheriff 4,304,816.00 23,800.00 4,328,616.00 368,145.86 .00 4,311,183.03 17,432.97 100 4,139,740.24 Department 18 - Emergency Management 150,607.00 .00 150,607.00 11,988.70 .00 132,288.52 18,318.48 88 117,092.79 Department 19 - Veteran's Services 187,167.00 .00 187,167.00 13,968.08 .00 182,262.59 4,904.41 97 168,169.72 Department 20 - Health 1,169,988.00 100,594.00 1,270,582.00 94,313.02 .00 1,085,333.59 185,248.41 85 860,195.20 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 263,451.00 21,000.00 284,451.00 17,521.10 .00 276,530.78 7,920.22 97 209,154.01 Department 25 - UW Extension 101,077.00 .00 101,077.00 7,245.49 .00 89,461.63 11,615.37 89 84,482.61 Department 26 - Zoning 664,417.00 .00 664,417.00 49,551.36 .00 582,632.83 81,784.17 88 505,453.28 Department 28 - Land Conservation 422,187.00 .00 422,187.00 31,144.83 .00 408,037.23 14,149.77 97 428,921.56 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 482,522.00 .00 482,522.00 37,624.20 .00 469,737.60 12,784.40 97 437,621.10 Department 34 - Forestry 1,126,076.00 .00 1,126,076.00 81,539.53 .00 1,015,834.60 110,241.40 90 958,683.19 EXPENSE TOTALS $12,260,981.00 $168,665.00 $12,429,646.00 $1,018,688.40 $0.00 $11,876,810.91 $552,835.09 96%$10,845,391.79 Fund 100 - General Totals EXPENSE TOTALS 12,260,981.00 168,665.00 12,429,646.00 1,018,688.40 .00 11,876,810.91 552,835.09 96%10,845,391.79 Fund 100 - General Totals ($12,260,981.00)($168,665.00)($12,429,646.00)($1,018,688.40)$0.00 ($11,876,810.91)($552,835.09)($10,845,391.79) Fund 235 - Human Services EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++77.02 Department 47 - Behavioral Health & Community 488,314.00 .00 488,314.00 40,633.84 .00 364,921.42 123,392.58 75 323,921.19 Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++.00 Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++.00 Department 52 - AMSO 724,747.00 .00 724,747.00 57,813.65 .00 714,590.80 10,156.20 99 650,283.49 Department 53 - Family Services 1,692,542.00 (243,083.00)1,449,459.00 24,702.39 .00 500,933.62 948,525.38 35 472,264.96 Run by Paige Terry on 01/02/2025 08:49:11 AM Page 1 of 3 Personnel Financial Through December 31, 2024 Through 12/31/24 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services EXPENSE Department 54 - Economic Support 461,891.00 .00 461,891.00 36,746.21 .00 457,750.35 4,140.65 99 416,190.91 Department 55 - Aging and Disabilities 385,735.00 .00 385,735.00 9,728.58 .00 240,059.23 145,675.77 62 345,222.39 Department 56 - GWAAR 267,726.00 .00 267,726.00 27,742.48 .00 310,676.29 (42,950.29)116 302,823.23 Department 58 - ADRC-Bayfield Co 169,072.00 .00 169,072.00 14,449.91 .00 132,180.62 36,891.38 78 127,671.69 Department 59 - ADRC-North 163,834.00 .00 163,834.00 10,867.45 .00 133,243.11 30,590.89 81 123,620.56 EXPENSE TOTALS $4,353,861.00 ($243,083.00)$4,110,778.00 $222,684.51 $0.00 $2,854,355.44 $1,256,422.56 69%$2,762,075.44 Fund 235 - Human Services Totals EXPENSE TOTALS 4,353,861.00 (243,083.00)4,110,778.00 222,684.51 .00 2,854,355.44 1,256,422.56 69%2,762,075.44 Fund 235 - Human Services Totals ($4,353,861.00)$243,083.00 ($4,110,778.00)($222,684.51)$0.00 ($2,854,355.44)($1,256,422.56)($2,762,075.44) Fund 242 - PSAP EXPENSE Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00 Department 16 - PSAP Consortium (Joint Dispatch)111,717.00 .00 111,717.00 .00 .00 .00 111,717.00 0 .00 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS $111,717.00 $0.00 $111,717.00 $0.00 $0.00 $0.00 $111,717.00 0%$0.00 Fund 242 - PSAP Totals EXPENSE TOTALS 111,717.00 .00 111,717.00 .00 .00 .00 111,717.00 0%.00 Fund 242 - PSAP Totals ($111,717.00)$0.00 ($111,717.00)$0.00 $0.00 $0.00 ($111,717.00)$0.00 Fund 276 - American Rescue Plan 2021 Grant EXPENSE Department 20 - Health .00 459.00 459.00 .00 .00 458.96 .04 100 15,724.26 Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++1,078.03 Department 56 - GWAAR 69,583.00 .00 69,583.00 5,604.19 .00 68,033.44 1,549.56 98 63,224.58 EXPENSE TOTALS $69,583.00 $459.00 $70,042.00 $5,604.19 $0.00 $68,492.40 $1,549.60 98%$80,026.87 Fund 276 - American Rescue Plan 2021 Grant Totals EXPENSE TOTALS 69,583.00 459.00 70,042.00 5,604.19 .00 68,492.40 1,549.60 98%80,026.87 Fund 276 - American Rescue Plan 2021 Grant Totals ($69,583.00)($459.00)($70,042.00)($5,604.19)$0.00 ($68,492.40)($1,549.60)($80,026.87) Fund 710 - Highway EXPENSE Department 71 - Highway Dept 2,646,139.00 .00 2,646,139.00 185,979.84 .00 2,390,748.77 255,390.23 90 2,413,319.08 EXPENSE TOTALS $2,646,139.00 $0.00 $2,646,139.00 $185,979.84 $0.00 $2,390,748.77 $255,390.23 90%$2,413,319.08 Fund 710 - Highway Totals EXPENSE TOTALS 2,646,139.00 .00 2,646,139.00 185,979.84 .00 2,390,748.77 255,390.23 90%2,413,319.08 Run by Paige Terry on 01/02/2025 08:49:11 AM Page 2 of 3 Personnel Financial Through December 31, 2024 Through 12/31/24 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 710 - Highway Totals ($2,646,139.00)$0.00 ($2,646,139.00)($185,979.84)$0.00 ($2,390,748.77)($255,390.23)($2,413,319.08) Grand Totals EXPENSE TOTALS 19,442,281.00 (73,959.00)19,368,322.00 1,432,956.94 .00 17,190,407.52 2,177,914.48 89%16,100,813.18 Grand Totals ($19,442,281.00)$73,959.00 ($19,368,322.00)($1,432,956.94)$0.00 ($17,190,407.52)($2,177,914.48)($16,100,813.18) Run by Paige Terry on 01/02/2025 08:49:11 AM Page 3 of 3 Personnel Financial Through December 31, 2024 Through 12/31/24 Prior Fiscal Year Activity Included Summary Listing Human Resources Report / Kris Kavajecz As of December 31, 2024 ACTIVITY This Month YEAR-TO-DATE Retirements 0 4 Worker’s Comp Claims 4 33 Resignations 3 25 Terminations 0 0 Other 1 1 HIRES This Month YEAR-TO-DATE Full-Time 9 40 Part-Time 1 12 Temporary/Seasonal 3 31 Interviews 11 157 Exit Interviews 1 15 Resignations: Marne Gorman-Belanger, PT Social Worker Aide Toni Hanson, Case Manager James Ledin Jr, Temporary Equipment Operator Other: Richard Carbon, Temporary Scanning Assistant Hires: Joe Olson, Highway Department Patrolman Savannah Piff, Zoning Clerk II Alanna Jaszczak, Temporary Social Worker Melissa Lindquist, Temporary Social Worker Abraham Neuberger, Temporary Social Worker Terry Wilber, PT Jailer Michelle Aronson, Dispatcher Tatiana Goggleye, Dispatcher Brenda Herlevi, Dispatcher Richard Kamm, Dispatcher Cameryn Ouimette, Dispatcher Breyanna Schutte, Dispatcher Margaret Thole, Dispatcher Other Activities: • Significant time spent collecting feedback, fielding questions and finalizing the PTO policy recommendation. This included facilitating a FAQ session with all staff. • Heard a presentation from a vendor regarding time-keeping system. • Participated in a PSAP Board meeting. • Spent considerable time working through staffing challenges in the Family Services Section. Onboarded several temporary employees to assist with cases until permanent staff can be hired. • Participated in two Workforce Workgroup meetings. • Conducted two group orientation sessions. Each session lasts about 2 hours. • Assisted with preparations/decorations for the annual holiday lunch.