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Home My WebLink AboutComprehensive Community Service Committee - Agenda - 7/8/2025 ASHLAND COUNTY HEALTH & HUMAN SERVICES DEPARTMENT 630 Sanborn Avenue ● Ashland, WI 54806 ● (715) 682-7004 Fax: (715) 682-7924 ● E-mail: achsd@co.ashland.wi.us Meeting of: • Regional Comprehensive Community Services (CCS) Coordination Committee of Ashland and Bayfield Counties Date / Time: Tuesday, July 8th, 2025 at 12:30 – 2:00 pm Virtual Meeting Option: Join Zoom Meeting: https://us06web.zoom.us/j/83703851536 Meeting ID: 837 0385 1536 Passcode: N/A Phone Dial-In #: +1 309 205 3325 (US) In-Person Meeting Option: Oredock Conference Room Ashland County Health & Human Services Department 630 Sanborn Ave. Ashland, WI 54806 6/10 5/10 Name Committee Member Position(s) Ashland Representative Bayfield Representative Term Appointment Renewal Date(s) Thomas Mittelstaedt Committee Chairperson Participant Member X Chairperson: July, 2027 Participant Member: July, 2027 Jan Kupczyk Committee Vice Chairperson Community Member X Vice Chair: July, 2027 Community Member: July, 2027 Richard Reed Participant Member X July, 2027 Andy Austin Participant Member X July, 2027 Shannon Esala Community Member X July, 2027 Pam Stanny Community Member X July, 2027 Terry Barningham County Representative Ashland County HHS Director x July, 2027 Tom Croteau County Representative Bayfield County Human Services Director X July, 2027 Teri Ovaska County Representative CCS Program Administrator ACCS Mental Health Professional X X July, 2027 Jon Michels Participant Member X July, 2027 Vacant Participant Member X Vacant Tribal Representative X Vacant Tribal Representative X *Number of voting members needed to meet quorum: 5/10 *In compliance with DHS 36.09 (2), 40% (more than one-third of total membership) is comprised of CCS participants. 30% (less than one-third) of total membership) is comprised of County employees or providers of mental health or substance abuse services. Standing Note: Topics and discussions included in this meeting are specific to the overall quality of the CCS program, and programmatic-level input and feedback that inform it. Examples include review of the CCS plan and policies applicable to how services impact all CCS participants. Individual grievances, staffing, or other concerns not applicable to all participants should be addressed through the most appropriate alternative channels based on policy. ASHLAND COUNTY HEALTH & HUMAN SERVICES DEPARTMENT 630 Sanborn Avenue ● Ashland, WI 54806 ● (715) 682-7004 Fax: (715) 682-7924 ● E-mail: achsd@co.ashland.wi.us Agenda 1. Call to Order / Roll Call – Completed by Chairperson A. Roll Call B. Membership Updates i. Sandra Notzke (BCCS Vice Chairperson / Participant Member) resignation effective 4/14/25. ii. Due to the restructuring into one regional committee, 1. Jan Kupczyk (Vice Chairperson / Ashland Community Member) will now transition into the Vice Chair for the regional committee. 2. Thomas Mittelstaedt (Chairperson / Bayfield Participant Member) will now transition into the Chair of the regional committee. 3. Member at Large roles are no longer relevant. 4. All member term appointments renewed as of today 5. Bayfield County Representative change. iii. Verification of committee member positions (as listed above) 1. Process Reminder: If members above do not wish to continue with their current roles, new members must be appointed and voted on for chair and vice chair roles. 2. Approval of Minutes - Completed by Chairperson A. Discussion and Possible Action: Review and Approval of the following Meeting Minutes. a. Hand-out: Ashland County CCS Coordination Minutes – 4-8-25 – DRAFT b. Hand-out: Bayfield County CCS Coordination Minutes – 4-8-25 – DRAFT c. Hand-out: Regional CCS Coordination Minutes – 4-8-25 - DRAFT 1. Process Reminder: Due to restructuring into one committee, all members can be counted in the quorum for voting on these actions. 3. Presentations – Provided by QA&I Coordinator A. Introduction to Ashland County Internal Staff Members a. Hand-out: Ashland CCS Internal Staff Members-Bios B. DHS 36.09 Coordination Committee Informational Presentation a. Hand-out: Coordination Committee Purpose PowerPoint 4. CCS Policy Updates A. Committee Restructuring i. Per a mutually agreed decision by Ashland and Bayfield Counties; the CCS Coordination Committees will no longer function as separate Ashland and Bayfield committees. ii. Effective as of today, all Coordination Committee members will now be considered part of one Regional Comprehensive Community Services (CCS) Coordination Committee, representing both counties. iii. Per the updated Coordination Committee policy, all efforts will still be made to ensure there is equal representation for each county within the regional committee members. iv. Meeting notification process update: Draft agenda will be sent / posted one week before the meeting date. Updates to the draft agenda must be submitted within two days. a. Hand-out: Change to Regional Committee Communication sent 6.16.25 B. Quarterly Plan & Policy updates / changes: i. Coordination Committee Policy 1. adjusted to reflect new format of one regional committee and specified processes for committee appointments, which differ between counties. ASHLAND COUNTY HEALTH & HUMAN SERVICES DEPARTMENT 630 Sanborn Avenue ● Ashland, WI 54806 ● (715) 682-7004 Fax: (715) 682-7924 ● E-mail: achsd@co.ashland.wi.us ii. Discharge Policy 1. adjusted to reflect additional potential reasons for discharge; lack of rehabilitation determined by MHP & no meaningful contact with CCS team members. iii. Ethics and Boundaries Policy 1. New policy. iv. Initial Orientation and Training Policy for CCS Providers 1. adjusted to reflect change in timeline for orientation trainings: DSPS licensed / certified providers can use trainings completed up to two years prior to CCS start date if relevant to orientation topics. v. No-Show and Service Engagement Policy 1. this policy was previously reviewed with the committee, but was inadvertently left out of the CCS Plan when most recent updates were made. New content includes: policy title updated, specified SF intervention also applies when contact with the participant is made, but meaningful engagement is not established / maintained, procedure for follow up if meaningful engagement is not made for a full month. vi. Vendor Listing 1. adjustments: new vendors added, exited providers deleted, contact information changes updated. vii. CCS Regional Quality Improvement Plan 1. adjusted to reflect regional committee roster will be used as data source opposed to ACCS vs BCCS rosters. a. Hand-outs: Updated CCS Policies – 7.8.25 b. Hand-out: Updated CCS Regional Quality Improvement Plan – 7.8.25 5. Reports and Program Updates - Provided by CCS Administrator A. CCS Program Report – Services specific to children, adults and elderly i. Enrollment Information ii. Program Annual Totals iii. Provider Network iv. Best Practice v. Staffing vi. Outreach vii. Areas of Improvement viii. CCS Online Referral Data a. Hand-out: CCS Program Report 6. Discussion and Action Items – i. None 7. Opportunity for Public Comment (Limit 3 minutes please) – Completed by Chairperson 8. Future Meeting Dates – Completed by Chairperson Upcoming Dates Start Time In-Person Meeting Location Tuesday October 14th, 2025 12:30 pm Bayfield County Courthouse, Conference Room A Tuesday January 13th, 2026 12:30 pm Ashland County Human Services Building, Oredock Room Tuesday, April 14th, 2026 12:30 pm Bayfield County Courthouse, Conference Room A Tuesday, July 14th, 2026 12:30 pm Ashland County Human Services Building, Oredock Room ASHLAND COUNTY HEALTH & HUMAN SERVICES DEPARTMENT 630 Sanborn Avenue ● Ashland, WI 54806 ● (715) 682-7004 Fax: (715) 682-7924 ● E-mail: achsd@co.ashland.wi.us Bayfield County Notification: Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)) Any person wishing to attend whom, because of a disability, requires special accommodations, should contact the Department of Human Services at 715-373-6144 at least 24 hours before the scheduled meeting time, so appropriate arrangement cans be made.