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HomeMy WebLinkAboutComprehensive Community Service Committee - Minutes - 1/14/2025Minutes of the REGIONAL COMPREHENSIVE COMMUNITY SERVICE COMMITTEE Tuesday, January 14, 2025 Ashland County Human Services - Oredock Conference Room 630 Sanborn Ave, Ashland, WI 54806 1.CALL TO ORDER Completed by Chairperson Meeting was called to order by Teri Ovaska at 12:34pm. a.Roll Call Members Present: Richard Reed (ACCS), Terry Barningham (ACCS), Teri Ovaska (ACCS Member at Large) Sandy Notzke (BCCS), Shannon Esala (BCCS), Tom Croteau (BCCS) Members Excused: Thomas Mittlestaedt (BCCS), Jan Kupczyk (ACCS), Pam Stanny (ACCS) Members Absent: Andy Austin Others Present: Julie Winter, Jon Michels, Andrea Yrjanainen b.Membership Updates Shannon Esala (BCCS Community Member) appointed by the Bayfield DHS Board, effective 10/24/2024 Johanna Perkins ( BCCS Participant Member) resignation, effective 10/09/2024 Jamie Vernon(BCCS Tribal Representative Member) resignation effective 10/10/2024 2.APPROVAL OF MINUTES Completed by Chairperson a.Ashland Committee Meeting Minutes – October 8th, 2024 Ashland Coordination Committee Minutes: Minutes from the October 8th meeting could not be approved as the Ashland County Committee did not have a quorum. b.Bayfield Committee Meeting Minutes - July 9th, 2024 Bayfield Coordination Committee Minutes: Committee reviewed minutes from the July 9th meeting and Tom Croteau made the motion to accept the July 9th minutes with a second from Sandy Notzke. Tom then made an amendment to that motion to also accept the October 8th informational notes as well. Sandy seconded the amendment and all in favor and motion was passed. c.Regional Committee Meeting Minutes - October 8th, 2024 Regional Coordination Committee Minutes: Tom C made a motion to accept the Regional minutes and with a second from Sandy, motion is so passed. 3.PRESENTATIONS Completed by Julie Winter, ACCS & BCCS Quality Assurance and Improvement Coordinator / Non-Committee Member a.New Coordination Committee Agenda notification process New Coordination Committee Agenda Notification Process. We are now using Civic Plus for posting the agenda and minutes for the meetings. Julie will continue to email virtual copies or mail paper copies of the draft agenda directly to members based on their preferences two weeks prior to the meeting date. However, for the members who opt to receive CivicPlus Notifications, they will now receive an automated email when the finalized agenda is posted to the website (one week prior to the meeting date) and when the finalized minutes are posted (after the meeting). For those who wish to sign up go to CivicPlus and register to create an account with Ashland County and select the CCS Committee. b. Presentation of New Participant and Vendor Resources Julie has now made a page on the Ashland County website for all vendors and citizens alike to access all information to the CCS programs and contacts. This information includes updated flyer and brochure, referral forms to print off , a secure online referral option, FAQ's for CCS, Client Rights and Grievance information, Quality Improvement Plan and a link to the Regional Staff Directory that includes pictures and bios of staff. There is also a tab for prospective providers with all information needed for those interested in working with the program as a vendor. 4. REPORTS/UPDATES a. 2024 State Satisfaction Survey Results State Satisfaction Surveys for 2024: Ashland County had 29 of the 37 surveys given out returned which is higher than the state average of 50%. When compared to the state-wide numbers our youth surveys showed improvement. One noticeable decline was on the question of the participant feeling like they belong in the community. Also noted was the higher percentage of non-binary participants and Native American participants then the state level as well. Bayfield County had 41 of the 47 surveys given out returned. Bayfield County is showing an increase every year in responses. The adult scores are staying consistent while the youth scores have declined due to complex situations with the youth surveyed. Shannon did add that the parents feelings can differ from the youth at they are filling out these surveys as the youth may not understand them. Tom noted that the survey does not break down behavioral issues and some of the youth may not be eligible for the surveys. Tom did state that the Family Survey scores did increase for the year. b. CCS Program Report Teri went over the program report and updates for CCS regarding what new providers have joined/exited the program, who recently have been authorized to provide services to our participants and the potential new providers that will be joining the program in the upcoming months. Planning for an all-staff meeting in the spring and possibly looking at motivational interview training to the public and the vendors. Bayfield County has now hired Alan Spaude-Filipczak as a Mental Health Professional. Upcoming outreach is looking at working with Northwest Journeys to include the CCS brochure in their discharge planning, revisit outreach contacts to share the new virtual referral process, possibly adding Community Behavioral Health Monthly Meetings, and attending other public events. CCS is working on reports and printing documents to be added to the Echo system implemented by both counties. Also, work is continuing on updating the Ashland County Plan and Policies document. c. Children's Services Children's services are now adding mindfulness and meditation to the services. Tom added that parents are looking for mostly therapy and psychiatry along with the skill building, connecting with community, independence skills and training, exercise and fitness programs, and helping to establish routines. Shannon asked if the service facilitators also participate in IEP's for the youth and communicate with the teachers. Tom said that the outreach with the Drummond and Washburn Schools is going well and that the Bayfield Schools will eventually be able to provide rooms. 5. DISCUSSION / ACTION ITEMS Completed by Chairperson a. Introduction to BCCS Coordination Committee applicant; Jon Michels Welcome and introduction of Jon Michels who is a new applicant being considered for the BCCS Coordination Committee. Jon has been involved over a year with CCS and is happy to help out and give back. Tom Croteau made the motion to recommend Jon for appointment to the committee, to the Bayfield County Department of Human Services Board which determines appointments, with a second from Sandra Notzke, all in agreeance and motion was passed to make the recommendation. 6. PUBLIC COMMENTS (3 minutes per speaker/30-minutes limit for all public comments) There were no public comments at this time. 7. SCHEDULE NEXT MEETING DATE Ashland Coordination Committee Minutes: Bayfield Coordination Committee Minutes: Regional Coordination Committee Minutes: a. Upcoming Dates Start Time In-Person Meeting Location Tuesday April 8th, 2025 12:30 pm Bayfield County Courthouse, Conference Room A Tuesday July 8th, 2025 12:30 pm Ashland County Human Services Building, Oredock Room Tuesday October 14th, 2025 12:30 pm Bayfield County Courthouse, Conference Room A Tuesday January 13th, 2026 12:30 pm Ashland County Human Services Building, Oredock Room 8. ADJOURN Meeting was adjourned by Teri Ovaska at 1:22pm. Respectfully submitted, Andrea Yrjanainen Ashland and Bayfield County CCS Program Assistant